Head of Finance Solutions
Supplier management with purchase order tracking means keeping a central supplier directory, then following each purchase order from creation through approval, delivery, and goods receipt — flagging discrepancies before payment.
Supplier information scattered across inboxes and business cards makes it impossible to compare options or manage risk. A centralised supplier directory stores contact details, contracts, payment terms, and product catalogues in one place.
When your team can see the full supplier picture, purchasing decisions stop being driven by whoever happens to be in the room.
Every purchase order should have a clear lifecycle: created, sent to the supplier, acknowledged, delivered, and received. Retten Work tracks each stage so no order disappears into a black hole.
When stock arrives, goods-receipt and quality checks confirm what was actually delivered, and the system flags discrepancies for investigation before payment.
Rather than manually scanning stock levels to decide what to buy, let the system surface reorder suggestions based on your reorder points. Procurement then turns suggestions into purchase orders with full context and approvals.
Every request, approval, and receipt is logged, so finance and auditors can trace a purchase from the moment it was requested to the moment it hit the shelf.
One place storing every vendor's contacts, contracts, payment terms, and product catalogues, so procurement decisions use the full picture.
Created, sent to the supplier, acknowledged, delivered, and received — tracked so no order disappears.
Quantity and quality checks confirm what was actually delivered, and discrepancies are flagged before payment.
The system surfaces suggested quantities from reorder points, and procurement turns them into purchase orders with approvals.
So finance and auditors can trace a purchase from request to shelf, proving who approved what and when.
